Introduction
The Meetings tab brings all your scheduled and recorded meetings together in one place. View summaries, search transcripts, watch recordings, and catch up on what you missed, no matter where you are.
How to use the feature
Connect your calendar
To start seeing your meetings in the app:
Go to Profile → Integrations
Tap Calendar (Google or Outlook)
Approve the connection
Your meetings appear in the Meetings tab within seconds
Once connected, meetings sync automatically. You'll see Upcoming (scheduled meetings) and Past (completed and recorded sessions).
View meeting details
Tap any meeting to see:
Summary — Key points, decisions, and action items
Transcript — Full time-stamped record (searchable)
Participants — Who attended
Recording — Play and scrub through the audio
Automatic recording
If your workspace enables automatic recording, meetings that you attend are recorded and processed automatically. Look for a "Recorded" badge on meetings in the list to see which ones were captured.
Note: Not all organizations enable auto-recording. Check with your admin if you're unsure whether your meetings will be recorded.
Search the transcript
Long meeting? Find what you're looking for:
Open a meeting
Tap the Transcript tab
Search for keywords to jump to specific moments in the recording
When to use the feature
The Meetings tab is perfect for:
Catching up on meetings you couldn't attend
Finding action items and decisions without watching the full recording
Reviewing specific moments from a long meeting
Searching for context about what was discussed
Sharing meeting summaries with your team
Keeping organized records of important conversations
Tips for best experience
Connect your calendar immediately so meetings populate automatically
Review summaries the same day while context is fresh
Use the transcript search to find specific moments in long recordings
Record in-person sessions promptly and upload them right away
Troubleshooting
Meetings tab is empty
Go to Profile → Integrations and connect your Calendar
Verify you have upcoming meetings in your calendar app
Pull down on the Meetings tab to manually refresh
Some orgs restrict the Meetings tab to admins - ask your workspace admin if you can't access it
Recording won't upload
Ensure you have a stable connection (Wi-Fi preferred)
Check that you have sufficient storage on your device
If stuck, try again over Wi-Fi
Enable Profile → Preferences → Data Usage → Wi-Fi Only Uploads if you're on a limited plan
Summary not appearing
Processing takes a few minutes depending on recording length
You'll get a notification when it's ready
Check back in 5-10 minutes
FAQ
Q. Why is my Meetings tab empty?
A. Go to Profile → Integrations and connect your Calendar. Verify you have upcoming meetings in your calendar app, then pull down to manually refresh.
Q. How long does it take to generate a summary?
A. Processing takes a few minutes depending on recording length. You'll get a notification when it's ready. Check back in 5-10 minutes.
Q. Why isn't my recording showing up?
A. Ensure you have a stable connection (Wi-Fi preferred) and sufficient storage on your device. If stuck, try again over Wi-Fi.
Q. Can I export a meeting summary?
A. Yes. Tap the share button on the summary to export as PDF or send to Slack or email.
Q. Is recording automatic, or do I need to enable it?
A. If your workspace enables automatic recording, it happens for you. Otherwise, you can record meetings manually using the in-person recorder. Ask your admin if you're unsure.
For further questions or information about Sana Agents, please contact [email protected] via email.